Here are a couple of ways of collaborating on documents that don’t require that the people you’re collaborating with have or register any accounts or install any software – they just need internet access and a web browser:

1. Google documents – create yourself a free Google account (if you don’t already have one) and use Google Drive to create a document (such as a spreadsheet). From the file’s share settings click ‘Get shareable link’ and then select ‘Anyone with the link can edit’. Email the link address of your document to just those people you want to collaborate with and ask them not to forward the link to anybody else. Here’s an example.
2. Microsoft OneDrive documents – create yourself a free Microsoft account (if you don’t already have one) and use OneDrive to create a document (such as a spreadsheet). From the file’s share settings click ‘Get a link’ and then select ‘Edit’. Email the link address of your document to just those people you want to collaborate with and ask them not to forward the link to anybody else. Here’s an example.

Curiously the Microsoft way seems a bit more tolerant of collaborators using old browser versions however when they click on the link to open your document it’s not obvious that they can edit it as well as view it (they need to click the green ‘Edit in Browser’ button near the top right). With the Google way only relatively recent browser versions are supported however when they click on the link to open your document they can start editing it straight away.

Google browser compatibility “Google Drive won’t work with Chrome 23, Firefox 23, IE9, Safari 6, or older versions. You’ll need to update your browser to use Drive.”

Microsoft browser compatibility “For the best experience on the OneDrive website, we recommend using the latest version of Internet Explorer, Chrome, Firefox, or Safari.”

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